10 Best Remote Virtual Assistant Jobs (Hiring Now)

DESCRIPTION

Lucid is a research technology (ResTech) platform that provides programmatic access to first-party data. With respondents in more than 100 countries, Lucid enables anyone, in any industry, to survey online audiences and get the answers they need. These answers reveal the sentiments, motivations, and behaviors of target demographics – data that can be used to build business strategies, measure the impact of digital advertising, publish research, and more. Founded in 2010, Lucid is headquartered in New Orleans, LA with offices throughout the US, Europe, and Asia.

The Opportunity

Lucid seeks a Legal Coordinator to help support Lucid’s Legal team. The Legal team works cross-functionally and across multiple geographies, providing advice, support and assistance to Lucid’s various corporate, commercial and transactional initiatives.

Lucid’s Legal Team currently operates out of Dallas, New Orleans, Minneapolis and New York. The successful candidate will ideally be based out of one of these locations, although employment from another location is a consideration. The Legal Coordinator will report into Lucid’s Contracts Director and will serve as the first point of contact for Lucid’s Deal Desk. In addition to administering and managing agreements that flow through the Deal Desk, the Legal Coordinator will work closely with all Legal and Compliance team members, as well as various Sales Teams, to streamline and accelerate deal closure, and work closely with other Lucid departments on privacy and other Legal or Compliance matters. This is a unique opportunity to gain hands on experience in revenue-generating deals, privacy, and a deep understanding of Lucid’s business operations and revenue earning opportunities.

This role is available to candidates living in the US working remotely, or from one of our office locations of New Orleans, NYC, or Dallas.

Responsibilities

• Organize, upload and maintain document and agreement portals/repositories, such as:
• Foreign subsidiary documents to foreign subsidiary portal, partnering with Corporate Paralegal.
• Board and Committee documents to Carta and/or other centralized repository, partnering with Corporate Paralegal.
• Audit-related documents (including shareholder audit requests), partnering with Accounting team.
• All sales and vendor contracts, partnering with Legal Coordinator.
• Other documents, such as corporate, Cyber, trademarks/patents, Privacy, Insurance, ISO 20252, litigation, real estate/leases, People team agreements, policies and templates, etc., partnering with applicable Lucid teams.
• Arrange for signature for all agreements (working with Legal Coordinator for Deal Desk and Vendor agreements) and ensure storage in the right repositories with appropriate taxonomies.
• Assist with implementation and ongoing support of contract management system and transfer of all agreements/data and templates into such system.
• Create taxonomies for all documents to ensure ability to search for and gather metrics.
• Central point of contact for all documents and portals of a legal and compliance nature.
• Manage legal team calendars, arrange large group meetings, and other administrative support as directed.

Qualifications

• 4 year / Bachelor’s Degree (Required)
• At least 1 year post-university professional experience (Paralegal or Contract experience a plus)
• Highly proficient in various business software and applications (MS Office, SalesForce, ServiceNow, Docusign, Confluence, etc.)
• Basic knowledge of contract documentation
• Excellent communicator (written and verbal), transparent and open to feedback
• Highly organized, customer focused, innovative and a strong attention to detail
• Ability to thrive independently in a fast paced, energetic environment and prioritize at times of high-volume with good judgment and problem solving capabilities
• Paralegal certification is a plus

LOCATIONS

United States

DESCRIPTION

About Us

Join our growing team at Vetcove, and help us transform how veterinarians buy the supplies they need to keep America’s pets healthy. Vetcove’s eCommerce and mobile platforms enable veterinary practices to compare and buy from all of their vendors in one place. Our community of more than 10,000 veterinary hospitals employs tens of thousands of veterinarians, and delivers care to many millions of animals every year across all 50 states.

We’re growing team on a mission to modernize the $50B+ animal health industry. Simply put, Vetcove helps veterinary organizations spend more time giving care, and less time shopping and comparing across vendors to supply their practices. We’re completely revolutionizing the way veterinarians discover and buy products, and how animal health brands engage their veterinary customers.

Vetcove is a Y Combinator and venture-backed growth stage company with notable investors in Silicon Valley and NYC. We’re looking for exceptionally talented and passionate people to join our growing team.

About the Position

We are growing quickly and cannot tackle this mission without strong, organizational support for our leadership. As our Executive Assistant, you will be challenged and stretched as you help drive the organization forward. You will report to our CEO and work behind the scenes to keep Vetcove running smoothly.

This job requires superior organizational and communication skills. We are looking for someone who is proactive, meets deadlines and can communicate clearly and effectively. The ideal candidate has a strong work ethic, a thirst to learn in a fast paced environment, and knows what is important, what isn’t, and how to triage accordingly.

You will work directly with our CEO and CTO to support their day-to-day administrative and operational needs, while also contributing to projects that help drive the company’s strategic priorities. In this role, you will be a critical part of supporting our business function.

What you’ll do

• Provide 1:1, dedicated administrative and strategic support the C-suite, maintaining their complex and dynamic calendars through thoughtful collaboration and coordination with other team members and external POCs
• Be a trusted partner and advisor to the C-suite, attend important meetings, manage agendas, take meeting notes, send through recaps to the appropriate stakeholders, and track deliverables to execution
• Project-manage several plans, driving clear and cohesive communications across the executive’s distributed team in a remote environment
• Establish new—and improve existing—administrative systems and processes
• Prioritize daily tasks like deadlines, follow-ups, and documents that need signing
• Run travel arrangements for the team and coordinating all logistics (air travel, rental car, hotels)
• Handle sensitive information and situations with care and confidence
• Anticipate CEO’s needs, problem-solve for challenges, and manage emerging issues in a proactive manner
• Complete ad hoc projects as determined by the C-Suite

You should have

• 1 – 4 years of strong Executive Assistant experience
• Proficient knowledge of G Suite (Gmail, Google Calendar, Google Docs)
• Superior oral and written communication skills
• Ability to organize and manage own time effectively
• Tact, good judgment, and the ability to interact with senior management
• Ability to think on your feet, change or adapt to any ambiguous situation and make on-the-spot decisions without sacrificing attention to detail
• Discretion and confidentiality
• Ability to maintain composure and sense of humor in high-pressure situations
• The attitude that no job is too small and no task too daunting

LOCATIONS

Anywhere

DESCRIPTION

Why Fyllo

The economies of tomorrow are highly regulated today — that’s where we come in. Fyllo enables highly regulated companies to conquer compliance at scale, empowering our customers with the confidence to grow boldly. The first vertical we are tackling is cannabis.

As a first mover, our pioneering technology makes compliance at scale possible in the fragmented cannabis industry. Having been founded in 2019, we’re currently in Series B and have raised 60 million to date. Moving forward, we see the opportunity to enter many additional verticals that suffer from similar constraints. This is just the beginning! Come join us as we continue to innovate for a better way.

Your Role

Fyllo is looking for a reliable Junior Administrative Assistant who will undertake a broad set of administrative tasks supporting Fyllo’s CEO. Fyllo is a platform that powers streamlined compliance. We are filling an unmet need for systems that enable brands and operators to adhere to compliance requirements on a large scale, empowering our customers to grow boldly.

The first vertical we are tackling is Cannabis. We are rewriting the retail solution for Cannabis companies using new technologies. As a first-mover in the industry, our pioneering technology makes compliance at scale possible, helping the world realize the full potential of cannabis. Moving forward we see the opportunity to enter many additional verticals that suffer from similar issues.

We are at one of the most exciting chapters in our company’s history, earlier this year we closed our Series B funding, and our goal is now to grow our team with top talent! If interested, we would love to hear from you!

Day to Day

• Schedule appointments and maintain the CEO’s calendar
• Manage emails and coordinating schedules
• Schedule and coordinate staff meetings
• Arrange events, appointments and travel
• Manage phone calls and correspondence

Preferred Experience

• 1-2 years’ experience working as an Administrative Assistant, Executive Assistant, Virtual Assistant or other relevant position
• Good practical experience with Gmail, Gmail calendar, Google apps
• Strong time management and problem solving skills with the ability to prioritize work
• Outstanding written and verbal communication skills, with close attention to detail
• Strong organizational skills with the ability to multi-task

Perks!

• Unlimited PTO, monthly mobile stipend, home office stipend, 401K, FSA/HSA, hybrid or remote work schedule, Blue Cross Blue Shield insurance coverage, paternity and maternity leave, pre-tax commuter programs and more.

LOCATIONS

United States

DESCRIPTION

ABOUT US

Peachtree Versatile Assistants (Peachtree VA) is a premier provider of executive virtual assistant services for small to medium-sized business owners, CEOs/Executive Directors, and independent professionals. We help these individuals and teams with administrative and operational tasks, giving them the gift of time so they can focus on growing their businesses. By hiring our “versatile” assistants (VAs) our clients gain access to a whole team of highly skilled professionals, all while saving on traditional employment overhead costs.

The Peachtree VA culture is founded on the ideals of passion and personality. Every assistant on our team has a passion for their trade and has the grit, natural curiosity, and spirit to match. It is with these qualities that we are able to deliver trustworthy, high-end assistance with a personable flair to our clients. The Peachtree VA team is rapidly growing and excited to add another enthusiastic member to our group of savvy, versatile assistants.

THE OPPORTUNITY

If you’re looking for a part-time, flexible and 100% remote opportunity and you’re excited to join a talented team of versatile professionals this position could be a great fit for you! We are currently hiring Versatile Assistants.

Responsibilities to include:

• Executive Assistant Support
• Regular client interfacing (via phone/video conference)
• Email management (checking/organizing one or more inboxes for each client)
• Calendar management (coordinate internal and external meetings for multiple executives, manage hectic and complex calendars)
• Preparing materials such as presentations, expense reports, spreadsheets, documents, etc.
• Travel management (researching itineraries, making reservations, booking international and national flights, etc.)
• Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)
• Research tasks
• Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc)
• Operations Support
• Creating/executing/maintaining standard operating procedures, workflows and processes
• Admin tasks associated with CRM software

KEY ATTRIBUTES

• Confident, decisive and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities
• Professional and friendly demeanor
• Detail-oriented, but able to work efficiently with minimal errors
• Ability to work in a fast-paced virtual environment, manage priorities/deadlines accordingly
• Tech-savvy, eager and quick to learn new technology
• Independently seek to identify and resolve problems in a timely manner with minimal direction and maturity, being a creative and proactive problem-solver
• Capable of performing duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information
• Cope well with ambiguity and changes in direction as solutions are developed
• Ambitious, engaging and positive self-starter that is flexible, patient and open-minded with a great attitude

QUALIFICATIONS

• Bachelor’s degree preferred
• Experience working remotely preferred
• 4+ years of providing complex calendar management, travel, and expense reports for 1 or more executives
• Available to complete work, take calls, etc. during business hours Monday Friday
• At least 10 hours/week of availability
• Previous experience managing multiple clients, accounts, and projects preferred
• All applicants may be subject to a background check
• Mac (preferred) or PC Computer (including webcam) and the most recent version of MS Office installed (all programs; PowerPoint, Word, Excel and Outlook)
• A fast and reliable internet connection
• Smartphone with email capabilities and the ability to download various apps
• Preference to candidates proficient in common online programs/software including, but not limited to:
• Asana
• WordPress/Squarespace/Wix.
• MailChimp/ConvertKit/Hubspot
• Hootsuite/Buffer/Planoly
• Slack
• G Suite/Dropbox
• Freshbooks/Quickbooks/Xero
• Instagram/Facebook/Pinterest/Twitter/LinkedIn/YouTube
• Calendly/Acuity/CoSchedule

LOCATIONS

Remote

DESCRIPTION

Are you an individual that likes to make plans, create lists, coordinate people and ensure that things get done the right way quickly? Are you a problem solver? Do you have a servant’s heart? Can you keep a secret? If yes, then read on!

The Actionable.co team is looking for an incredibly high performing person who can join our clan of superheroes and help support our clients in any way possible to scale their software businesses to the next level.

In fact, we’ll be honest and say right from the start: this is a rolling job posting — we’re constantly looking to add assistants/associates to join our team in a number of departments. This could be working as an entry-level within CS, a seasoned Admin within our Operations team, or somewhere in between!

(The important part is that you fit the following)

You must be

• The kind of person who lives to organize (your pencils sorted by size and color).
• Someone who puts people and customers first.
• Eager to do a variety of work, and see it through to completion.
• Be great with technology, and determined to learn new things quickly.
• Able to move fast with minimal/no errors.
• Proudly sporting 1+ years in an assistant/associate role.
• Fuelled by the quality of your work and personal satisfaction in a job well done.
• Highly adaptable and driven.
• Are able to catch the even smallest grammar mitsakes. 😉

Our team works together to help others make their dreams a reality. Now, we need you – yes you – to help scale to new heights and continue to provide incredible support to entrepreneurs.

What You’ll Do

The daily responsibilities in this role include, but are not limited to:

• Process and manage email inbox and calendar (G-Suite & Zoom).
• Initiating and completing orders and purchases.
• Completing varied research projects.
• Research, booking & coordinating travel / accommodations.
• Working with Customer Success on Client follow-ups.
• Webinar support.
• Assisting in Video coaching calls, liaison for questions, etc.
• Creating surveys/questionnaires (Typeform).
• Editing copy/content with an efficient, keen eye for detail.
• Other duties as required.

What You’ll Need

Our ideal candidate has these top qualities and qualifications:

• Must be process-oriented.
• Must be a people person. Someone who knows how to make others feel special. Going that extra mile for clients. It’s all about the little things.
• Must have comfort with using a variety of software technologies. The software we use includes G-Suite, Slack, Zoom, Hubspot, Breezy, Typeform, etc.
• Must be smart and resourceful. Someone who can overcome a challenge by thinking outside of the box.
• Must be open to embracing the entrepreneurial lifestyle.
• Must have experience working in a fast-paced environment.
• Must have great grammar and spelling skills with high attention to detail.
• Experience being a Freelancer is considered an asset – The attitude, drive, and time-management skills to work from anywhere. That’s right, there is no office.
• All around, someone who has the drive and determination to do great things.

LOCATIONS

Canada

DESCRIPTION

At Delta Dental, our strategy is only as strong as the people who execute it! We are hiring individuals that are not just right for today but also for our future. We have built a foundation of high-trust by treating all people with dignity, making and keeping commitments, and consistently striving to do the right thing. Our leaders optimistically share future possibilities to inspire and motivate others toward their full potential. We expect our employees to find ways to embrace positive change, be curious and challenge the status quo, and provide solutions to unmet problems. Joining Delta Dental means joining a culture focused on fostering development, building genuine connections, recognizing each other’s strengths and sharing in successes.

The Senior Executive Assistant will be responsible for providing high-level administrative support for the President or an Executive Vice President. The Senior Executive Assistant will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. The role requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.

How you will make an impact:

• Provides day-to-day administrative support (such as calendar maintenance, meeting scheduling, travel, etc.)
• Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications as required
• Maintains agendas and tracks completion of agenda items
• Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them as needed
• Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Tracks and coordinates with staff to ensure completion of all action items for the President or EVP
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response
• Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
• Provides support to team and leaders
• Assists with daily activities and special projects
• Performs other duties as requested or assigned

What we look for:

• 2+ years of recent relevant experience
• Bachelor’s degree preferred
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications
• Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions
• Strong organizational, problem-solving, and analytical skills
• Ability to maintain confidentiality in a variety of matters
• Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow
• Ability to accurately prepare and maintain records, files, and reports

Benefits and perks:

• 12 days starting vacation plus 12 holidays and your birthday off!
• Multiple medical insurance options: 100% paid or low cost premiums
• 100% paid dental insurance
• 100% paid vision insurance
• Employee well-being program
• Culture of learning: substantial tuition reimbursement to improve your skills

LOCATIONS

United States

DESCRIPTION

For more than 30 years, Rainforest Action Network (RAN) has campaigned to preserve forests, protect the climate and uphold human rights by challenging corporate power and systemic injustice through research, education, partnerships, non-violent direct action, grassroots organizing, strategic campaigns and communications. We are committed to working with Indigenous and frontline communities directly impacted by profit-driven systems of injustice. In partnership with allies from around the world, RAN challenges corporations to stop destructive operations, respect human rights, and adopt policies that reduce their contributions to climate change. RAN is committed to doing what is necessary, not only what is considered politically feasible.

The Position

RAN is looking for a motivated, passionate and self-directed person to support our Executive Director, Leadership Team, the Board of Directors, and overall organizational function. The ability to interact with staff at all levelswhile remaining flexible, proactive, resourceful, and efficientis essential. A high level of professionalism and confidentiality is crucial. The ideal candidate must have excellent oral and written communication skills in English. Attentiveness to detail and strong project and time management abilities are important. This person should have strong interpersonal skills and the ability and willingness to represent RAN and its mission. This is a full-time, non-exempt position.

Responsibilities

• Support the Executive Director-
• Plan and coordinate the ED’s extremely active calendar of appointments in alignment with established priorities, serving as both “gatekeeper” and “gateway” to create win-win situations for direct access to the ED’s time and office;
• Manage an extremely active inbox in collaboration with the ED, synthesize content, draft or answer correspondence when appropriate, and ensure timely follow up;
• Complete expense reports and other administrative responsibilities as needed to support the overall success of the Executive team;
• Manage end-to-end travel processes, including arranging strategic meetings, providing appropriate briefings, setting itineraries, and managing expenses;
• Attend meetings when requested to collect agenda items, take notes, and produce minutes, as needed;
• Prioritize conflicting needs; handle matters expeditiously, proactively, discreetly with kindness and respect, and follow-through on projects to successful completion, often with deadline pressures;
• Contribute to special projects as requested and assist in various aspects of RAN’s work as requested by the ED with precision and the utmost respect for confidentiality.
• Maintain broad up-to-date knowledge of RAN’s work and progress across campaigns, provide real time support as needed while ED is traveling, in meetings, or for time-sensitive updates and communications;
• Collaborate with the Development and Communications teams to ensure seamless coordination of: Executive fundraising efforts, including drafting outreach and brief materials, identifying opportunities for cultivation, supporting special events, public speaking events, general support of the foundations team, and other responsibilities that contribute to RAN’s overall success.

Support the Board of Directors-

• Coordinate Board and Committees meetings: prepare draft agendas, reports and minutes;
• Manage the processes of the governance calendar between and leading up to board meetings
• Maintain, review, and update as needed RAN’s governance records and assist the Board and ED to ensure adherence to these policies;
• Assist the Board Chair as needed, including admin support, content drafting, and logistical help with Board gatherings;
• Provide communications support between Board and staff, identify key updates to share with the Board, maintain timely responses to Board requests and inquiries;
• Project manage Board recruitment efforts, including Executive and Board outreach support, coordinating meetings, and vetting Board prospects;
• Assist with Board Committee projects;
• Coordinate Board member orientation and prepare and provide materials as needed.
• Support the Leadership Team and Organization Broadly-
• Scheduling support for the Deputy Executive Director;
• Project management and administrative support of initiatives led by the executive team, including racial justice;
• Coordinate Leadership Team meeting agendas, retreats, and priorities; maintain rolling notes document
• Maintain and create plans and timelines for organizational processes in coordination with executive team, such as workplanning and annual budget creation;
• Contribute to and cultivate a culture of direct feedback, equitable and transparent practices, and collaborative work-spaces while prioritizing integrity, collectivity, and racial justice;

Required skills and experience

• 3 years direct experience assisting a high-level executive, ideally in a fast-paced non-profit environment;
• Impeccable administrative skills drafting correspondence, managing email, scheduling, record keeping, etc.;
• Reliable and efficient follow-through and task management;
• Highly organized, able to plan, prioritize and multi-task;
• Strong writing skills that allow for drafting of materials tailored to a wide range of audiences;
• Excellent judgement, ability to adhere to confidentiality as needed, and strong emotional intelligence to facilitate relationship building with staff, senior management, the Board, RAN supporters, and allies.
• Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations.
• Contributes to the creation of a diverse, equitable and inclusive work culture that encourages and celebrates differences.

LOCATIONS

Remote